Minutes
of the Trustee Meeting
Queensberry
Condominium Trust
October
22, 2012
Pursuant to the Article V. Section 5.9 of the By-Laws of Queensberry Condominium
Trust, a monthly meeting of the Trustees
was held on Monday, October 22, 2012,
at 6:30PM at the offices of Boston Choice Properties, 125 Jersey Street,
Boston, MA.
Those Present:
Michael Grappo, Ning Hernandez and Jeff Schwarz , Trustees
Sheryl Kelly called in to the meeting
David Sherf was not Present
Pamela Pendias , Modica Associates
The meeting was called to order at 6:35 PM.
FINANCIAL
REVIEW
The September financial
report was sent out electronically in advance of the meeting. The balance sheet as of September reflects
$29,113 in the operating account and $43,104 in reserves. The association has collected $600 in fines
(trash left in common area) and $2,150 in move-in fees this year. Jeff asked what the $6,000 capital expense
was for the month. Pam replied that it
represented the requisite deposit paid to Nino’s Iron Works for material
associated with fabricating the wrought iron fence. Sheryl asked when the fence was going to be
installed. Pam stated that she checked
with Nino who advised that it should be ready in 3-4 weeks. Jeff inquired about the invoice for EZ Disposal
Service. Pam said it was for bulk pick
up associated with the moves on September 1st , 2012. There were two pick ups Saturday, September
1st and Monday, September 3rd, 2012. Michael noted that move-in fees collected
covered this cost.
OLD
BUSINESS
Touch up painting will
take place shortly. Painters have been
busy working outside since weather permits but needs to get done, especially
work in the basement of 107 where molding is missing.
Pam suggested having the
carpets cleaned, Consensus of the
trustees was that the carpet did not look dirty and to hold off until spring.
NEW BUSINESS
The
work in the rear courtyard has now been completed. Everyone is pleased with the appearance and
believes it is a great enhancement to the property. The fence should probably be painted in the
spring that runs along the courtyard between the two buildings.
The
wrought Iron Railing is being fabricated and will be installed in the next 3-4
weeks.
Ning
asked about RCN. Pam stated that she had
met RCN at the building and would inquire as to the status of when residents
could begin to avail themselves of the service.
Minutes of the Trustee
Meeting
10-22-12
Page Two
One
month of double condo fees is being collected this month, to defray the cost of
the two capital projects, courtyard drainage and replacement and wrought iron
railing to cost a total of $30,200.
Ning asked about the
budget Pam had drafted for next year.
Pam said she would up-date the “draft” budget with month end figures
from October for the board to review and approve at the meeting next
month.
MISCELLANEOUS OTHER BUSINESS
Sheryl noted that the
area around the dumpsters was very dirty with lots of trash on the ground and
that they did not have covers. There
are (3) three (2) CY dumpsters that have covers on two sides. One dumpster has covers on both sides, two
of the dumpsters are missing a cover on one side. This has been talked about before –
replacing a cover will cost about $400 and is not cost effective. A new dumpster costs approximately
$1,800. Pam suggested that over the
weekend, more people are at home and perhaps cleaning up their apartments
taking out trash etc. The trustees
will monitor the area.
Sheryl suggested that new
“water hog” entrance mats should be purchased for the front foyers of the
building. The trustees agreed to
purchase two (2) black “water hog” mats.
Michael suggested 3’ X 5” so they wouldn’t get hung up on the front door
that swings in.
Sheryl asked about the
A/C Memo. Pam said it was posted at
the building and would go under all the doors this week.
Sheryl stated that the area
underneath the windows in her livingroom is moist and that the entire wall will
need to be replaced. Pam met with the
Mason and Jeff in his unit a few weeks ago and that the mason caulked around
all the windows in Jeff’s unit. The
exterior façade of the building is in tact and the mason was certain not
allowing moisture infiltration. Pam
suggested that the mason check Sheryl’s unit.
Michael suggested that Sheryl remove the wall, since it needs to be
replaced anyway, and monitor the area.
There could be residual moisture trapped within the bricks which has
been evidenced by efflorescence on brick walls seen in other units.
There being no further business, the meeting
adjourned at 7:20PM.
Respectfully submitted by:
Pamela Pendias
Modica Associates
For the Recording Secretary
Queensberry Condominium Trust
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