Minutes of the Trustee Meeting
Queensberry Condominium Trust
May 29, 2013
Pursuant to the Article V. Section 5.9 of the By-Laws of Queensberry Condominium
Trust, a monthly meeting of the Trustees was held on Wednesday, May 29, 2013, at
6:30PM at the offices of Boston Choice Properties, 125 Jersey Street, Boston,
MA.
Those Present:
Michel Grappo , Ning Hernandez, Sheryl Kelly and Jeff Schwarz , Trustees
David Sherf were not present
Pamela Pendias , Modica Associates
The meeting was called to order at 6:35 PM.
FINANCIAL
REVIEW
The April financial
report was sent out electronically in advance of the meeting. The balance sheet as of April 30, 2013, reflects $4,080 in the operating account and
$64,804 in reserves. With the
exception of one unit owner, everyone is current with their condo fees.
Due to the meeting taking
place very late in the month, Pam
furnished the trustees with a balance sheet as of May 29th, after
all bills had been paid, reflecting $5,980 in operating and $64,804 in reserves. The owner of the delinquent unit has listed
the property for sale so the association will be receiving the aging receivable
amount of $2,665. The association has
no aged payables and the reserve account has been funded in accordance with the
budget.
OLD
BUSINESS/MAINTENANCE ISSUES
Dumpsters on site – the
association purchased an additional dumpster and had another dumpster
repaired. The area seems to be much
cleaner. The addition of an extra (2)
yard container has alleviated the trash over flow issue.
Self-Closing Mechanisms
for (3) rear gates. (3) different lock
companies were approached regarding the installation of a self-closing
mechanism to ensure that these gates are closed and locked. More often than not the gates are left wide
open. All (3) companies indicated that
it would be expensive and require an iron worker to weld something on to the
gate so the door closer could be mounted.
Since the closer would be exposed to the elements, there would be no
warranty or guarantee on the work performed.
The trustees agreed to abandon the idea of a door closer and requested
that signs be mounted on the gates stating “please keep gate closed” as an
alternative.
Carpet Installation – the
trustees have made a carpet selection, Patcraft
Famous Last Words II #IO147 Results May Vary # 47500. The carpet has been ordered and will be
installed shortly. The vendor, Bradford
Carpet, has indicated that he will need to apply “levelastic” to the cracks in
the concrete that will add an additional $800 to the cost of replacing the
carpet. One of the trustees
expressed concern with the hallway in
building 107 that leads down to the laundry.
It was decided that the trustees
walk over after the meeting and evaluate the situation. Modica is also obtaining a proposal from a
contractor to better level the floor in this area. Once received it will be forwarded to the
board so a decision can be made and the carpet installed.
NEW BUSINESS
There had been discussion
about replacing the mailboxes. Pam
provided (2) proposals to replace mailboxes in both buildings. Total Security $3,723.75, SRV $4,363.88. The consensus of the trustees was that
it was too costly a project to entertain.
Minutes of the Trustee
Meeting
5-20-13
Page Two
The
last order of business was Landscaping.
Both Ning and Sheryl were in favor of accepting the proposal furnished
by Peggy Prentice of GreenPea Urban Gardens.
Jeff noted that total outlined in the proposal exceeds the budget
allocated for landscaping. Pam to
work with Peggy to work within the budget.
Sheryl reminded Pam to follow up with Peggy on her offer plant the urns
out front at no cost to the association due to the length of time it took to
obtain the proposal.
Michael Grappo stated that he would not be able to meet on Monday’s during the summer. The next board meeting will be Monday, July 15th, 2013.
There being no further business, the meeting
adjourned at 7:30PM.
Respectfully submitted by:
Pamela Pendias
Modica Associates
For the Recording Secretary
Queensberry Condominium Trust
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