Minutes of the Trustee Meeting

Queensberry Condominium Trust

October 22, 2012

 

Pursuant to the Article V.  Section 5.9 of the By-Laws of Queensberry Condominium Trust,  a monthly meeting of the Trustees was held on Monday,  October  22,  2012, at 6:30PM at the offices of Boston Choice Properties, 125 Jersey Street, Boston, MA.

 

Those Present:  Michael Grappo, Ning Hernandez and Jeff Schwarz , Trustees

Sheryl Kelly called in to the meeting

David Sherf was not Present

Pamela Pendias , Modica Associates 

 

The meeting was called to order at 6:35 PM.  

 

FINANCIAL REVIEW

 

The September financial report was sent out electronically in advance of the meeting.  The balance sheet as of September reflects $29,113 in the operating account and $43,104 in reserves.    The association has collected $600 in fines (trash left in common area) and $2,150 in move-in fees this year.   Jeff asked what the $6,000 capital expense was for the month.   Pam replied that it represented the requisite deposit paid to Nino’s Iron Works for material associated with fabricating the wrought iron fence.   Sheryl asked when the fence was going to be installed.    Pam stated that she checked with Nino who advised that it should be ready in 3-4 weeks.   Jeff inquired about the invoice for EZ Disposal Service.  Pam said it was for bulk pick up associated with the moves on September 1^st , 2012.   There were two pick ups Saturday, September 1^st and Monday, September 3^rd, 2012.   Michael noted that move-in fees collected covered this cost. 

 

OLD BUSINESS  

 

Touch up painting will take place shortly.   Painters have been busy working outside since weather permits but needs to get done, especially work in the basement of 107 where molding is missing.    

 

Pam suggested having the carpets cleaned,   Consensus of the trustees was that the carpet did not look dirty and to hold off until spring.

 

NEW BUSINESS

 

The work in the rear courtyard has now been completed.    Everyone is pleased with the appearance and believes it is a great enhancement to the property.    The fence should probably be painted in the spring that runs along the courtyard between the two buildings. 

 

The wrought Iron Railing is being fabricated and will be installed in the next 3-4 weeks.

 

Ning asked about RCN.   Pam stated that she had met RCN at the building and would inquire as to the status of when residents could begin to avail themselves of the service. 

 

 

Minutes of the Trustee Meeting

10-22-12

Page Two

 

 

One month of double condo fees is being collected this month, to defray the cost of the two capital projects, courtyard drainage and replacement and wrought iron railing to cost a total of  $30,200. 

 

Ning asked about the budget Pam had drafted for next year.   Pam said she would up-date the “draft” budget with month end figures from October for the board to review and approve at the meeting next month. 

 

MISCELLANEOUS OTHER BUSINESS

 

Sheryl noted that the area around the dumpsters was very dirty with lots of trash on the ground and that they did not have covers.   There are (3) three (2) CY dumpsters that have covers on two sides.   One dumpster has covers on both sides, two of the dumpsters are missing a cover on one side.    This has been talked about before – replacing a cover will cost about $400 and is not cost effective.   A new dumpster costs approximately $1,800.    Pam suggested that over the weekend, more people are at home and perhaps cleaning up their apartments taking out trash etc.    The trustees will monitor the area.

 

Sheryl suggested that new “water hog” entrance mats should be purchased for the front foyers of the building.   The trustees agreed to purchase two (2) black “water hog” mats.   Michael suggested 3’ X 5” so they wouldn’t get hung up on the front door that swings in.  

 

Sheryl asked about the A/C Memo.    Pam said it was posted at the building and would go under all the doors this week.  

 

Sheryl stated that the area underneath the windows in her livingroom is moist and that the entire wall will need to be replaced.    Pam met with the Mason and Jeff in his unit a few weeks ago and that the mason caulked around all the windows in Jeff’s unit.    The exterior façade of the building is in tact and the mason was certain not allowing moisture infiltration.   Pam suggested that the mason check Sheryl’s unit.   Michael suggested that Sheryl remove the wall, since it needs to be replaced anyway, and monitor the area.   There could be residual moisture trapped within the bricks which has been evidenced by efflorescence on brick walls seen in other units.    

 

There being no further business, the meeting adjourned at 7:20PM. 

 

Respectfully submitted by:

Pamela Pendias

Modica Associates

For the Recording Secretary

Queensberry Condominium Trust